Healthcare Recruiting Cold Calling Script
Word-for-word healthcare recruiting cold calling script for nurses, physicians, and medical professionals. Includes objection handlers and voicemail script.
1The Opener
Hi, is this {{candidate_name}}?
Great! This is {{your_name}} with {{your_agency}}. I'm a healthcare recruiter specializing in {{specialty}} positions.
I know you're probably busy with patients, so I'll be quick—do you have 60 seconds?2Discovery & Pitch
Perfect. I'm reaching out because I have a {{position_type}} opportunity at {{facility_name}} in {{location}} that I thought might interest you.
[LISTEN for initial reaction]
The position offers {{key_benefit_1}}, {{key_benefit_2}}, and {{key_benefit_3}}. Compensation is {{salary_range}} with {{benefits_highlight}}.
What's your current situation—are you happy where you are, or would you be open to exploring something better?
[LISTEN - This reveals their motivation]
[If interested:] That's great to hear. Let me tell you a bit more about the opportunity:
The facility is {{facility_description}}. They're looking for someone with {{key_requirements}}. The team culture is {{culture_description}}, which is a big reason my candidates love working there.
What matters most to you in your next role—is it compensation, schedule, location, or something else?
[LISTEN and tailor accordingly]
Based on what you're telling me, this could be a really good fit. I'd love to schedule a quick call to go over the details and answer any questions. Would {{day}} at {{time}} work, or is {{alternate_day}} better?3Objection Handlers
Click an objection to see the response. Practice these until they're automatic.
Your Response
I completely understand—most of the best candidates aren't actively looking. But if something better came along, you'd at least want to know about it, right? This position offers {{key_differentiator}} which is rare in this market. Can I share the details and you can decide if it's worth exploring?
4Closing Options
Would {{day}} at {{time}} work for a quick call to discuss the details?
Let me send you the full job description. What's the best email to reach you?
I'd love to schedule a 15-minute call to answer your questions. How's {{day}}?
Can I set up a conversation between you and the hiring manager? No commitment—just an initial chat.
Voicemail Script
Hi {{candidate_name}}, this is {{your_name}} with {{your_agency}}.
I'm a healthcare recruiter and I have a {{position_type}} opportunity at {{facility_name}} that I think would be perfect for you.
It offers {{key_benefit_1}} and {{salary_range}} compensation. I'd love to share the details with you.
Call me back at {{your_phone}}. Again, that's {{your_phone}}. Hope to hear from you soon!Variables to Customize
{{candidate_name}}The healthcare professional's name{{your_name}}Your name{{your_agency}}Your recruiting agency name{{specialty}}Their specialty (RN, PA, physician, etc.){{position_type}}Type of position (full-time, travel, locum){{facility_name}}The hiring facility's name{{location}}Job location (city, state){{salary_range}}Compensation range{{key_benefit_1}}First key benefit{{key_benefit_2}}Second key benefit{{key_benefit_3}}Third key benefit{{benefits_highlight}}Notable benefits (signing bonus, etc.){{day}}Suggested meeting day{{time}}Suggested meeting time{{alternate_day}}Backup meeting day{{your_phone}}Your callback numberPerfect For
- Healthcare recruiters sourcing nurses and physicians
- Travel nursing agencies
- Locum tenens recruiting firms
- Hospital HR departments doing direct recruiting
- Specialty recruiting (OR, ICU, ER)
- Executive healthcare recruiting
Not Ideal For
- Recruiters without specific opportunities to present
- Cold outreach without candidate research
- Entry-level positions with high turnover
- Markets with healthcare worker surplus
Pro Tips
Call during shift changes (7am, 3pm, 7pm) when staff are transitioning
Research their current employer and identify potential pain points
Have specific details ready—vague opportunities don't convert
Mention signing bonuses early—they get attention
Know the local market rates so you can speak credibly about compensation
Follow up via text—many healthcare workers prefer texting over calls
Common Mistakes
Calling during patient care hours when they can't talk
Not having specific job details ready
Overselling positions that don't match their experience
Ignoring contract obligations and timelines
Being pushy with candidates who aren't ready
Practice Exercises
Practice articulating job benefits in 30 seconds or less
Role-play handling the 'I'm under contract' objection
Rehearse gathering contact information smoothly
Practice pivoting when a position doesn't match
Tone & Delivery
Professional but warm. Healthcare workers deal with stress all day—be a bright spot in their day. Be respectful of their time and expertise. Don't be overly salesy—they can spot inauthenticity quickly.
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