Callback Calculator
Calculate the optimal time to follow up based on your last call outcome. Stop guessing when to call back - let data guide your cadence.
The Science of Callback Timing
Timing is everything in sales. Call too soon and you seem pushy. Wait too long and they forget who you are. The optimal callback window varies based on your last interaction and where the prospect is in their buying journey.
Key Timing Statistics
- 35-50% of sales go to the vendor that responds first
- 8+ touches are needed on average to reach a prospect
- 44% of reps give up after just one follow-up
- 80% of sales require 5+ follow-ups, but only 8% of reps make that many
Best Times to Call Back
After a voicemail: Call 24-48 hours later at a different time of day. If you called in the morning, try afternoon.
After sending info: Call within 30 minutes. The longer you wait, the less likely they are to remember or care.
After "bad timing" objection: 2-3 weeks is the sweet spot. Shorter feels pushy, longer and they've moved on.
After hitting a gatekeeper: Try early morning (7-8am) or after 5pm when decision makers often answer their own phones.
The Multi-Touch Cadence
The most effective outreach uses multiple channels. A typical winning cadence: Call → Email → LinkedIn → Call → Voicemail + Email → LinkedIn → Call. Spread this over 2-3 weeks with 2-3 days between each touch.
Let Us Perfect Your Follow-Up Timing
Our team manages the entire follow-up process with optimal timing and persistence. We book meetings - you close deals.
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